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2023 Weekly PM Meeting Agenda #258

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mxajPrice opened this issue Mar 21, 2023 · 30 comments
Closed

2023 Weekly PM Meeting Agenda #258

mxajPrice opened this issue Mar 21, 2023 · 30 comments
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feature: administrative feature: agenda PBV: Product Management role: project management

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mxajPrice commented Mar 21, 2023 •
edited by merlinsmagic
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Overview

This issue tracks meeting agenda and summary for the Access the Data PM meetings.

Agenda Quick-Links

22 August 2023
15 August 2023
8 August 2023
1 August 2023
25 July 2023
11 July 2023
3 July 2023
27 June 2023
20 June 2023
13 June 2023
31 May 2023
22 May 2023
1 May 2023
24 April 2023
17 April 2023
4 April 2023
28 March 2023
21 March 2023
14 March 2023
28 February 2023
21 February 2023
14 February 2023
7 February 2023
31 January 2023
24 January 2023
17 January 2023
10 January 2023
03 January 2023

Resources/Instructions

Previous agendas can be found on #70
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2023 January 03 - PM Meeting

Prework
Meeting Attendance

AGENDA

Timezones listed as PDT.

  • 14:00 5 min - Review current roster and make sure it is up-to-date
  • 14:05 5 min - Clean up Kanban where needed
  • 14:10 10 min - Review previous retrospective and team meeting notes
  • 14:20 10 min - Start process of scheduling recurring development meetings
  • 14:30 10 min - Schedule meeting with designers and developers to talk about next steps in integration
  • 14:40 10 min - Create next team meeting agenda WEEKLY All Team Meeting Agenda #63

FYIs

Notes from meeting

  • cleaned up roster - need to offboard hannah and bailey in Offboard Bailey Kong and Hannah Sangra  #240
  • went through all the KanBan boards. the project has pivoted to focusing team effort on developing the website
  • reviewed the notes from the previous retrospective and based on feedback:
    • added a new issue Create Demo Day Presentation Template  #241 for PMs
    • made weekly meeting for developers on Thursdays at 5:30PM PT - PMs will be joining for the first meeting
    • reached out to team for design/development integration via slack to set up meeting

Task Items

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2023 January 10 - PM Meeting

Prework
Meeting Attendance

AGENDA

Timezones listed as PDT.

FYIs

Notes from meeting

Task Items

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2023 January 17 - PM Meeting

Prework
Meeting Attendance

AGENDA

Timezones listed as PDT.

FYIs

Notes from meeting

  • In team meeting, Aparna pointed out that the "research overview" link at the bottom of the wiki ref is incorrect. This was copied and pasted from the persona wiki pages. We think the correct link should be this.

Task Items

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2023 January 24 - PM Meeting

Prework
Meeting Attendance

AGENDA

Timezones listed as PDT.

FYIs

Notes from meeting

Task Items

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2023 January 31 - PM Meeting

Prework
Meeting Attendance

AGENDA

Timezones listed as PDT.

FYIs

  • In the last Team Meeting, Aparna said she will be sending us her research plan for our review over the weekend.
  • There are some updates from the 27 January PM CoP:
    • Bonnie has asked that all “agenda” issues be marked with an agenda label. This is already done for us.
    • Bonnie gave us a heads up that HfLA is splitting off from Code for America and estimates that in six months it will be the child of a new parent non-profit that she is putting together. One of the major implications here is that we will need to shift our AtD Google account to another Google account.
    • I requested that we start polling the PMs once a month to get some general info on where everyone is at. As a quick-and-dirty start to this Bonnie put out a questionnaire on Slack but it is still being developed. I will answer on our behalf this time.
    • Our one-sheet was last updated six months ago. I updated it with our current six-month roadmap (which I also posted on the Kanban) and will submit it to VRMS for update.

Notes from meeting

Task Items

  • PMs to continue looking over Aparna's research plan

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2023 February 7 - PM Meeting

Prework
Meeting Attendance

AGENDA

Timezones listed as PDT.

FYIs

Notes from meeting

  • We decided that there were few enough items that we could discuss asynchronously.

Task Items

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2023 February 14 - PM Meeting

Prework
Meeting Attendance

AGENDA

Timezones listed as PDT.

FYIs

Notes from meeting

Task Items

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2023 February 21 - PM Meeting

Prework
Meeting Attendance

AGENDA

Timezones listed as PDT.

FYIs

Notes from meeting

Task Items

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2023 February 28 - PM Meeting

Prework
Meeting Attendance

AGENDA

Timezones listed as PDT.

FYIs

  • PM CoP meeting notes:
    • @mxajPrice to create demo on creating shared calendars for next meeting. (How did I get the calendar link like I have in the link in "Documents" on the kanban?)

Notes from meeting

Task Items

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2023 March 07 14 - PM Meeting

Prework
Meeting Attendance

AGENDA

Timezones listed as PDT.

FYIs

Notes from meeting

Task Items

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mxajPrice commented Mar 21, 2023 •
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2023 March 21 - PM Meeting

Prework
Meeting Attendance

AGENDA

Timezones listed as PDT.

FYIs

Notes from meeting

Task Items

@mxajPrice mxajPrice mentioned this issue Mar 21, 2023
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mxajPrice commented Mar 28, 2023 •
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2023 March 28 - PM Meeting

Prework
Meeting Attendance

AGENDA

Timezones listed as PDT.

FYIs

Notes from meeting

Task Items

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2023 April 4 - PM Meeting

Prework
Meeting Attendance

AGENDA

Timezones listed as PDT.

FYIs

Notes from meeting

Task Items

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mxajPrice commented Apr 15, 2023 •
edited by Cathyyyyyyyy
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2023 April 17 - PM Meeting

Prework
Meeting Attendance

AGENDA

Timezones listed as PDT.

FYIs

Notes from meeting

Task Items

@mxajPrice mxajPrice assigned Cathyyyyyyyy and unassigned lrchang2 Apr 15, 2023
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mxajPrice commented Apr 20, 2023 •
edited by Cathyyyyyyyy
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2023 April 24 - PM Meeting

Meeting Attendance

AGENDA

Timezones listed as PDT.

  • 17:00 5 min - Touch base
  • 17:05 5 min - Go through all In Progress issues and make sure:
    • There is a feature, role, and size label
    • There is an update from the assignee from less than a week ago
      • If there is not, leave a comment on the issue asking for updates and mark it with a "To Update!" label
  • 17:10 5 min - Review ice box and see if dependencies are still open or not
  • 17:15 10 min - Prep 2023 All Team meetings #259
  • 17:25 10 min -
  • 17:35 5 min -

FYIs

Notes from meeting

Task Items

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mxajPrice commented Apr 25, 2023 •
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2023 May 1 - PM Meeting

Meeting Attendance

AGENDA

Timezones listed as PDT.

  • 17:00 5 min - Touch base
  • 17:05 5 min - Go through all In Progress issues and make sure:
    • There is a feature, role, and size label
    • There is an update from the assignee from less than a week ago
      • If there is not, leave a comment on the issue asking for updates and mark it with a "To Update!" label
  • 17:10 5 min - Review ice box and see if dependencies are still open or not
  • 17:15 10 min - Prep 2023 All Team meetings #259
  • 17:25 10 min -
  • 17:35 5 min -

FYIs

  • Opened issue #4566 with website team to update our team info on the HfLA site.

Notes from meeting

Task Items

  • Cathy to research product lifecycles for web applications

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mxajPrice commented May 22, 2023 •
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2023 May 22 - PM Checklist

FYIs

Notes from meeting

Task Items

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mxajPrice commented May 31, 2023 •
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2023 May 31 - PM Checklist

  • Go through all In Progress issues and make sure:
    • There is a feature, role, and size label
    • There is an update from the assignee from less than a week ago
      • If there is not, leave a comment on the issue asking for updates and mark it with a "To Update!" label
  • Review ice box and see if dependencies are still open or not
  • Prep 2023 All Team meetings #259
  • PM issues

FYIs

Notes from meeting

Task Items

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mxajPrice commented Jun 12, 2023 •
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2023 June 13 - PM Meeting

Meeting Attendance

AGENDA

Timezones listed as PDT.

  • 17:00 5 min - Touch base
  • 17:05 15 min - Complete Onboard JASON YUNG #283
  • 17:20 10 min - Walk-through weekly PM duties
    • There is a feature, role, and size label
    • There is an update from the assignee from less than a week ago
      • If there is not, leave a comment on the issue asking for updates and mark it with a "To Update!" label
  • 17:30 5 min - Review ice box and see if dependencies are still open or not
  • 17:35 10 min - Prep 2023 All Team meetings #259
  • 17:45 5 min - AOB

FYIs

Notes from meeting

Task Items

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mxajPrice commented Jun 19, 2023 •
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2023 June 20 - PM Meeting

Meeting Attendance

AGENDA

Timezones listed as PDT.

  • 17:00 5 min - Touch base
  • 17:05 15 min - Complete Onboard JASON YUNG #283
  • 17:20 10 min - Weekly PM duties
    • There is a feature, role, and size label
    • There is an update from the assignee from less than a week ago
      • If there is not, leave a comment on the issue asking for updates and mark it with a "To Update!" label
  • 17:30 5 min - Review ice box and see if dependencies are still open or not
  • 17:35 10 min - Prep 2023 All Team meetings #259
  • 17:45 5 min - AOB

FYIs

Notes from meeting

Task Items

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mxajPrice commented Jun 26, 2023 •
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2023 June 27 - PM Meeting

Meeting Attendance

AGENDA

Timezones listed as PDT.

  • 17:00 5 min - Touch base
  • 17:05 15 min - Complete Onboard JASON YUNG #283
  • 17:20 10 min - Weekly PM duties
    • There is a feature, role, and size label
    • There is an update from the assignee from less than a week ago
      • If there is not, leave a comment on the issue asking for updates and mark it with a "To Update!" label
  • 17:30 5 min - Review ice box and see if dependencies are still open or not
  • 17:35 10 min - Prep 2023 All Team meetings #259
  • 17:45 5 min - AOB

FYIs

Notes from meeting

Task Items

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mxajPrice commented Jul 3, 2023 •
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2023 July 03 - PM Meeting

Meeting Attendance

AGENDA

Timezones listed as PDT.

  • 17:00 5 min - Touch base
  • 17:05 15 min - Updates on domain knowledge
  • 17:20 10 min - Weekly PM duties
    • There is a feature, role, and size label
    • There is an update from the assignee from less than a week ago
      • If there is not, leave a comment on the issue asking for updates and mark it with a "To Update!" label
  • 17:30 5 min - Review ice box and see if dependencies are still open or not
  • 17:35 10 min - Prep 2023 All Team meetings #259
  • 17:45 5 min - AOB

FYIs

Notes from meeting

Task Items

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mxajPrice commented Jul 11, 2023 •
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2023 July 11 - PM Meeting

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Meeting Attendance

AGENDA

Timezones listed as PDT.

  • 17:00 5 min - Touch base / Announcements
    • Officially HfLA under Civic Tech Structure
    • No website and no donation system yet
  • 17:05 5 min - Updates on domain knowledge
  • 17:10 5 min - Review ice box and see if dependencies are still open or not
  • 17:15 5 min - Weekly PM duties
    • There is a feature, role, and size label
    • There is an update from the assignee from less than a week ago
      • If there is not, leave a comment on the issue asking for updates and mark it with a "To Update!" label
  • 17:20 10 min - Prep 2023 All Team meetings #259
  • 17:30 20 min - Offboard Leslie Luk #286

FYIs

Notes from meeting

Task Items

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mxajPrice commented Jul 18, 2023 •
edited by merlinsmagic
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2023 July 18 - PM Meeting

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Meeting Attendance

AGENDA

Timezones listed as PDT.

  • 17:00 5 min - Touch base
  • 17:05 5 min - Review ice box and see if dependencies are still open or not
  • 17:10 10 min - Weekly PM duties
    • There is a feature, role, and size label
    • There is an update from the assignee from less than a week ago
      • If there is not, leave a comment on the issue asking for updates and mark it with a "To Update!" label
  • 17:20 10 min - Prep 2023 All Team meetings #259
  • 17:30 20 min - Run-through of meeting and what people are working on

FYIs

Notes from meeting

Task Items

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2023 July 25 - PM Meeting - CANCELLED

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mxajPrice commented Jul 25, 2023 •
edited by merlinsmagic
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2023 August 1 - PM Meeting

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Prework:

Meeting Attendance

AGENDA

Timezones listed as PDT.

FYIs

Notes from meeting

Task Items

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merlinsmagic commented Aug 1, 2023 •
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2023 August 8 - PM Meeting

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Prework:

Meeting Attendance

AGENDA

Timezones listed as PDT.

FYIs

Notes from meeting

Task Items

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merlinsmagic commented Aug 8, 2023 •
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2023 August 15 - PM Meeting

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Prework:

Meeting Attendance

AGENDA

Timezones listed as PDT.

FYIs

Notes from meeting

Task Items

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merlinsmagic commented Aug 14, 2023 •
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2023 August 22 - PM Meeting

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Prework:

Meeting Attendance

AGENDA

Timezones listed as PDT.

FYIs

Notes from meeting

Task Items

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Closing this issue as the MVP is concluded.

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feature: administrative feature: agenda PBV: Product Management role: project management
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P: ATD: Project Board
Status: Done
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@lrchang2 @ExperimentsInHonesty @Cathyyyyyyyy @mxajPrice @merlinsmagic