Idea to improve event booking by pre-adding / suggesting the right talk room

[schiessle]

Is your feature request related to a problem? Please describe.

Often I invite colleagues for a 1:1 call about a topic. What I usually do is:

1. Start to setup the meeting in the calendar
2. Open Talk
3. Navigate to our 1:1 room
4. Copy the link
5. Add it as location to the meeting
6. Save the meeting

Describe the solution you'd like

I wonder if we could simplify step 3 to 5. My idea. When I focus on the location input field, Nextcloud could guess the right talk room and suggest it, similar like the share dialog suggest recipients.

• For 1:1 meetings this is easy, just pick the 1:1 room with this person
• For multiple participant we could list all rooms where exact this group of people are in (although this might be to expensive and we have to skip it)
• Additionally it could show the option "create new room" which would simplify the "create talk room" button we have now in the participants tab. I think in the location input field it makes much more sense and would be easy discoverable because people always fill it out and they would always see the option to create a talk room.
• We could even thing about introducing auto-completion so that when a user starts typing in the location input field we auto-conmplete available talk rooms from the user

@jancborchardt while writing it I realized that this is also connected to what we discussed yesterday in Berlin. What do you think?

[jancborchardt]

You mention the flow creating a meeting from the calendar, but wouldn't this be even better directly from Talk, as proposed in this issue?
nextcloud/spreed#6292

[schiessle]

I think both direction should be possible. Start planing a meeting from the calendar with a good Talk integration and start planing a meeting from Talk with a good Calendar integration.

I think many people start the meeting planing from the calendar especially if it involves external people, that's also how you do it on the desktop, e.g. on Outlook. Often there is no ready to use talk room you could start from. But of course it can also be convenient to create a meeting for a group you have already a chat room for. E.g. when you decide that the design team should have a meeting, the talk team, etc Than it is super nice to create the meeting from the already existing talk room because you don't have to think about who to invite. Everyone in the room will be invited. On the other hand this might be a corner case which doesn't happen to often. Most of the time you probably only need a subset of the people in a talk rook and maybe additional people who are not yet in the room.