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Committee Conflict of Interest resolution (Steering's version) #272

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Committee Conflict of Interest resolution (Steering's version) #272

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elections: Add Conflicts of Interest section
justaugustus Aug 16, 2023
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elections: Resolve markdown lint warnings
justaugustus Aug 16, 2023
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64 changes: 33 additions & 31 deletions elections.md
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Expand Up @@ -2,29 +2,29 @@

This document outlines the process for steering committee elections.

### For the current election, check the [Steering Elections][elections] directory
**For the current election, check the [Steering Elections][elections] directory**

### Eligibility for voting
## Eligibility for voting

Precise eligibility for voting in the current Election is
Precise eligibility for voting in the current Election is
[defined in the current year's voter guide][elections]

Eligibility to vote for steering committee members is generally defined by:

* [Kubernetes Org Members][members] who had at least a certain number of
contributions to the Kubernetes project over the past year, according to a
- [Kubernetes Org Members][members] who had at least a certain number of
contributions to the Kubernetes project over the past year, according to a
data snapshot taken shortly before the election starts, based on
the [devstats developer activity counts dashboard][devstats-dashboard].
Contributions include GitHub events like creating issues, creating PRs,
reviewing PRs, commenting on issues, etc. For full details see
[the SQL query used by devstats for developer activity counts][devstats-sql].

* Members of certain committees that involve substantial contributions to
Kubernetes that are frequently not recorded by DevStats, such as the
- Members of certain committees that involve substantial contributions to
Kubernetes that are frequently not recorded by DevStats, such as the
Security Response Committee and the Code of Conduct Committee.

* People who have submitted the voting exception form and are accepted by
the election committee. We *explicitly* believe the above heuristic will be
- People who have submitted the voting exception form and are accepted by
the election committee. We _explicitly_ believe the above heuristic will be
inaccurate and not represent the entire community. Thus we provide the form
for those who have contributed to the project but may not meet the above
criteria. Acceptance of a form submission will be defined by a simple
Expand All @@ -35,13 +35,13 @@ It is the responsibility of the steering committee to refine these criteria
prior to each election, including setting the number of required contributions,
and adding any additional committee memberships that include eligibility.

### Eligibility for candidacy
## Eligibility for candidacy

Eligibility for candidacy is defined by:

* Acceptance of a nomination, or self-nomination (anyone may nominate, anyone
- Acceptance of a nomination, or self-nomination (anyone may nominate, anyone
may be nominated)
* Endorsement by three eligible voters from three different employers (the
- Endorsement by three eligible voters from three different employers (the
candidate can self-endorse if they are eligible to vote)

Check the current [election Voters Guide][elections] for the exact
Expand All @@ -51,13 +51,13 @@ Nominators are free to nominate as many people as they wish to. Eligible
voters may endorse multiple nominees, but we expect endorsements to be in
good faith. If this turns out to be a problem, this will be reconsidered.

### Election process
## Election process

Elections will be held using an online preference election system which
supports [Condorcet] elections. The most preferred candidates will be elected to
Elections will be held using an online preference election system which
supports [Condorcet] elections. The most preferred candidates will be elected to
the open seats.

### Maximal representation
## Maximal representation

To encourage diversity there will be a maximum of one-third representation on
the Steering Committee from any one company at any time. If the results of an
Expand All @@ -73,12 +73,17 @@ elections held. In the event of a question of company membership (for example
evaluating independence of corporate subsidiaries) a majority of all
non-involved Steering Committee members will decide.

### Terms and Election Cycles
## Committee Conflicts of Interest

Potential committee conflicts of interest are detailed in the
[election documentation in kubernetes/community][committee-coi].

## Terms and Election Cycles

Steering committee members are elected to serve one, two year term. Members can
serve two consecutive terms (4 years) and a lifetime of four terms (8 years).
Bootstrap and terms that result in equal to or less than one year served are
exempt.
serve two consecutive terms (4 years) and a lifetime of four terms (8 years).
Bootstrap and terms that result in equal to or less than one year served are
exempt.

Election cycles are scheduled such that roughly half of the seats come up for
re-election each year for purposes of continuity. The exact number of seats
Expand All @@ -103,7 +108,7 @@ should consider the following rough schedule:
- Election officers
- Voter eligibility criteria
- Election preparation
- September
- September
- Nomination period and election
- October
- Conclusion of Election
Expand All @@ -130,7 +135,7 @@ History of election officers:
2017: castrojo and parispittman
2018: castrojo, parispittman, idvoretskyi
2019: mrbobbytables, castrojo, idvoretskyi
2020: jberkus, jdumars, idvoretskyi
2020: jberkus, jdumars, idvoretskyi
2021: jberkus, alisondy, coderanger
2022: coderanger, kaslin, dims
2023: kaslin, dims, bridgetkromhout
Expand All @@ -142,7 +147,7 @@ See [Steering Committee charter](/charter.md).
### Limiting Corporate Campaigning

To reduce size of company advantages, candidates may not use their companies
internal or external brand to campaign. Their employers cannot solicit votes
internal or external brand to campaign. Their employers cannot solicit votes
on their behalf or endorse candidates from partner organizations. Simply put,
elections highlight individuals outside of their corporate role and should be
treated as “brand free” activities.
Expand All @@ -160,13 +165,10 @@ and they _may_ vote, so long as this information is kept private.
Steering committee members who intend to run for re-election _may_
self-nominate but are otherwise expected to adhere to this recusal.

[committee-coi]: https://git.k8s.io/community/elections/committee-conflict-of-interest.md
[Condorcet]: https://en.wikipedia.org/wiki/Condorcet_method

[election procedure]: https://git.k8s.io/community/elections/README.md

[devstats-sql]: https://github.com/cncf/devstats/blob/master/metrics/shared/project_developer_stats.sql
[devstats-dashboard]: https://k8s.devstats.cncf.io/d/13/developer-activity-counts-by-repository-group?orgId=1&var-period_name=Last%20year&var-metric=contributions&var-repogroup_name=All

[bootstrap committee member]: https://github.com/kubernetes/steering#initial-bootstrap-committee
[elections]: https://github.com/kubernetes/community/tree/master/elections/steering
[members]: https://github.com/kubernetes/community/blob/master/community-membership.md
[devstats-sql]: https://github.com/cncf/devstats/blob/master/metrics/shared/project_developer_stats.sql
[elections]: https://git.k8s.io/community/elections/steering
[election procedure]: https://git.k8s.io/community/elections/README.md
[members]: https://git.k8s.io/community/community-membership.md